01
Approval before the work
A verified link with the scope, price, schedule impact, and proof files. Customers approve, decline, or send a question before you start.
For service businesses
Get paid for the extra work you actually did.
ExtraApprove sends a verified approval link before the change-order work starts, then keeps the proof files, PDF proof record, and customer confirmation when the job is done. No more chasing yeses you thought you had.
Email-verified approvals·Proof uploads·PDF records
app.extraapprove.com/a/9k2-bath
Approval ticket · #EA-2041
Bathroom retiling - master bath
For Jordan M. · Site at 14 Pine Ridge
Extra amount
$1,240.00
Schedule impact
+1 day
Photo of subfloor damage1 / 3
Scope
Rotted subfloor discovered under existing tile. Replace 22 sq ft of plywood, re-waterproof, retile. Additional cement board included.
Verified by email · Jordan M.
Decision and typed name will be saved with timestamp.
Built around the workflow that exists today
- Approval before extra work starts
- Completion proof before payment is marked
- One PDF proof record when you need it
What you get
One link replaces three uncomfortable conversations.
Scope creep, photo proof, payment chase. Each becomes a record instead of an argument.
02
A cleaner proof record
Email-verified identity, typed name, exact timestamp, and a downloadable PDF proof record stored with the job.
03
Closes the loop on payment
Upload completion photos, the customer confirms the work is done, you log the payment. Every job ends with a clean record, not a chase.
How it works
From change request to closed job in four steps.
Built for the boring moments where margins usually leak.
- STEP 01
Write the extra
Add the work, price, schedule impact, and the proof the customer should see before approving.
- STEP 02
Send the approval link
Customer verifies by email, reviews the scope, and approves, declines, or sends a question.
- STEP 03
Keep the proof
ExtraApprove stores the decision, timestamp, typed name, proof files, and a PDF proof record.
- STEP 04
Close the job
Upload finished-work photos, the customer confirms it's done, you record payment received. Job's actually closed.
Designed for the field
Built for the messy reality of job sites.
No clipboards, no spreadsheets, no “let me email you a revised quote.” A single workflow that lives where the work happens.
Built for the truck, not the desk
Create the approval from your phone, attach the proof, and send the customer one clear link.
Customers see exactly what changed
A clear scope, price, and proof file reduces the back-and-forth that normally happens around extra work.
Push back disappears at invoice time
When the customer already approved the price in writing, the conversation at the end is about scheduling payment, not whether to pay.
Approval ledger
12 open · $4,540JobCustomerAmountStatus
- Bathroom retilingJordan M.· 2h$1,240.00Awaiting
- Driveway sealantRachel O.· 5h$640.00Approved
- Panel upgrade 200AMarcus T.· 1d$2,180.00Completed
- Fence repair (24ft)Lina K.· 2d$480.00Closed
Photo proof · PDF proof records
$12,840 approvedThe point is not to replace your contract, invoice, or payment processor. It is to make one moment much cleaner: the customer sees the extra work, verifies by email, and records a clear decision before the work continues.
EA
A simple record for a messy moment
Scope, proof, decision, completion, payment status.
What is included
The useful parts are real today.
A focused workflow for approvals, proof, completion, and payment status. Nothing here depends on integrations you have not set up.
Create and send approval links
Each link includes the scope, price, customer details, time impact, and optional proof file.
- Email-verified customer actions
- Approve, decline, or ask a question
- Scope proof upload
Close the job cleanly
After approval, upload completion proof and let the customer confirm the work is done.
- Completion proof upload
- Customer confirmation or review note
- Manual payment received record
Download the paper trail
The record keeps customer decisions, timestamps, proof files, and activity in one place.
- PDF proof record
- Activity trail
- Private proof file storage
Is this legal advice?
No. ExtraApprove creates a clearer approval record with the customer's verified email, typed name, decision, timestamp, scope, proof files, and PDF proof record. Your own contract and local rules still govern the relationship.How does customer verification work?
Customer actions require an email magic link sent to the email on the approval. That keeps a stronger paper trail than a plain public link.Can customers ask a question before approving?
Yes. After email verification, the customer can approve, decline, or send a question back before making a decision. The question is saved on the activity trail.Does ExtraApprove take payment?
Not yet. The customer confirms the completed work, then you collect payment the way your business already does and mark it received inside the record.Can I upload proof images?
Yes. You can attach proof before approval and upload completion proof after the work is done. Images and PDFs are stored with the approval record.Can I use it on my phone?
Yes. ExtraApprove is a responsive web app, so the owner and customer pages work in a mobile browser without installing a native app.
Ready to stop losing money on extras?
Send the scope before the extra work starts, keep the proof in one place, and close the job with a customer-confirmed record.
Get startedApproval links · Proof uploads · PDF records