ExtraApprove
Start approval
Change-order approval ledger

Serious approval records for extra work.

ExtraApprove gives service businesses one controlled place to price the extra, show the proof, verify the customer, record the decision, and close the job with completion evidence.

Start an approvalWatch walkthrough
Email-verified customer actionsPrivate proof file storageDownloadable PDF records
Awaiting decision

Approval packet · CO-1042

Master bath subfloor change

Hidden rot discovered after tile removal · Site at 14 Pine Ridge.

Extra amount

$1,240

Schedule impact

+1 day

Verification

Email

Proof files

3 photos

ControlRecordStatus
ScopeSubfloor replacement + waterproofingReady
CustomerJordan M. verified by emailVerified
RecordPDF proof packet queuedStored
  1. 1

    Drafted

    Done

  2. 2

    Sent

    Done

  3. 3

    Viewed

    6m ago

  4. 4

    Decision

    Waiting

Approval packet
Scope + proof

Price, schedule impact, evidence, and customer identity captured together.

Decision record
Verified

Email check, typed name, timestamp, and full activity trail.

Closeout
PDF ready

Completion proof and payment status stored with the original change.

Watch the walkthrough

See the approval flow before sending one to a customer.

The video shows the practical moment ExtraApprove is built for: write the extra, attach proof, send one secure link, and keep the decision record with the job.

Proof before approval
Customer decision captured
Completion proof attached
Margin risk control

The expensive part is not the extra. It is the unclear yes.

ExtraApprove turns the messy approval moment into a repeatable record before the work continues. That is the difference between a clean invoice and an argument about what was agreed.

Approval

A verbal yes, scattered texts, or a note buried in the crew chat.

A secure link with scope, cost, proof, and typed-name decision.

Proof

Photos in camera rolls, WhatsApp, email, and forgotten job folders.

Scope proof and completion proof attached to the same record.

Invoice

The customer debates the extra after the work is already finished.

The approved price is already recorded before work continues.

Dispute

You rebuild the story from memory when someone asks what happened.

The activity trail and PDF proof record are ready to share.

Control points

Built around the three moments where scope creep becomes a dispute.

Use it the moment a job changes: write the scope, attach the proof, price the extra, and get a verified customer decision before the team keeps working.

Define the change

Turn the field conversation into a clean approval packet with scope, price, schedule impact, and proof files.

Verify the customer

Customer decisions happen after email verification, so the approval is tied to a real identity and timestamp.

Keep the ledger

Every approval keeps the decision, activity, proof uploads, completion check, and PDF record in one place.

Workflow

From field discovery to closed record in one operational sequence.

No spreadsheet handoff, no fragile text thread, no hoping the customer remembers what they approved.

  1. STEP 01

    Draft the approval

    Add customer, job, scope, extra amount, schedule impact, and proof files from the field.

  2. STEP 02

    Send one secure link

    The customer verifies by email, reviews the packet, then approves, declines, or asks a question.

  3. STEP 03

    Continue with proof

    The approved change now has a timestamped record before the crew spends time or materials.

  4. STEP 04

    Close the record

    Upload completion photos, confirm the work, mark payment status, and keep the PDF record.

Approval ledger

Every extra gets a visible status and a recoverable record.

The dashboard is designed for owners and operators who need to see where money is waiting, which approvals are stuck, and which jobs already have proof attached.

  • Live status

    See what is drafted, sent, approved, completed, closed, or still waiting on the customer.

  • Proof continuity

    Before-work and after-work proof stay attached to the same approval, not split across channels.

  • Private records

    Approval files and PDF records stay inside a focused workspace for the jobs that need backup.

Approval ledger
12 open · $4,540

  • Bathroom retiling

    Jordan M.·2h

    $1,240

    Awaiting

  • Driveway sealant

    Rachel O.·5h

    $640

    Approved

  • Panel upgrade 200A

    Marcus T.·1d

    $2,180

    Completed

  • Fence repair (24ft)

    Lina K.·2d

    $480

    Closed
Photo proof · PDF proof records
$12,840 approved
Contractor capturing completion proof on a phone after finished work

Completion proof attached

Finished-work photos stay with the approval packet before payment is marked received.

Ready to close
Field proof

The proof story stays intact from first photo to final payment status.

ExtraApprove does not need to replace your invoice, contract, or payment processor. It cleans up the approval moment that usually becomes the weak point.

Scope
Proof
Decision
Closeout
Revenue risk

See how fast unclear extras turn into money at risk.

Adjust a normal month. The estimate is not a promise of recovery, but it shows why approval discipline is worth operationalizing.

Built for

Any business where the job changes after the quote.

If the customer can agree in the moment and question the bill later, ExtraApprove gives the change a clear record before the team moves.

Home service contractors

Bathroom changes, hidden repairs, subfloor damage, extra materials, emergency additions.

Install and repair teams

HVAC, appliance installs, electrical fixes, flooring, fencing, maintenance, and site changes.

Client service teams

Urgent add-ons, new deliverables, extra review rounds, and scope changes that need a clean yes.

Pricing

Focused pricing for a focused approval workflow.

Start with real approvals. When the record becomes part of your job flow, Pro keeps the workflow available for every extra.

Free review mode

$0

Create up to 3 approval records and test the flow with real jobs.

ExtraApprove Pro

Live

$29/mo

For businesses that want approval records on every extra.

Billing is handled securely through Paddle. ExtraApprove does not process customer job payments or act as escrow.

Included today

What is included in the live workflow today.

Unlimited approval records while active
Email-verified customer decisions
Scope proof and completion proof uploads
Approve, decline, or ask-a-question flow
Downloadable PDF proof records
Manual payment received status
FAQ

Practical answers before you send the first approval.

Still curious? Email hello@extraapprove.com and we will answer the same day.

  • Is this legal advice?
    No. ExtraApprove creates a clearer approval record with the customer's verified email, typed name, decision, timestamp, scope, proof files, and PDF proof record. Your own contract and local rules still govern the relationship.
  • How does customer verification work?
    Customer actions require an email magic link sent to the email on the approval. That keeps a stronger paper trail than a plain public link.
  • Can customers ask a question before approving?
    Yes. After email verification, the customer can approve, decline, or send a question back before making a decision. The question is saved on the activity trail.
  • Does ExtraApprove take payment?
    Not yet. The customer confirms the completed work, then you collect payment the way your business already does and mark it received inside the record.
  • Can I upload proof images?
    Yes. You can attach proof before approval and upload completion proof after the work is done. Images and PDFs are stored with the approval record.
  • Can I use it on my phone?
    Yes. ExtraApprove is a responsive web app, so the owner and customer pages work in a mobile browser without installing a native app.

Make the next extra work approval boring, clear, and saved.

Send the scope before the work starts, keep the proof with the decision, and close the job with a record your team can trust.

Create an approval